Renting out property in United States while living in Canada
United States's rules for a landlord living in Canada: ownership, the rent agreement, who withholds tax, and how the rent reaches you.
The short answers
- Can I own property in United States?
- A citizen of United States living abroad: Yes. A US citizen living abroad buys like any citizen.
- A foreign national: Yes, with conditions. No federal restriction on a foreign national buying residential property, with or without a visa. A growing list of states restricts buyers connected to named countries, Florida's 2023 law being the widest, and farmland purchases must be reported to the USDA.
- Does the rent agreement need registering?
- Never. A signed lease is complete on signing; recording in the county land records is possible for very long leases but not done for homes.
- Who withholds tax on the rent, and how much?
- Whoever pays the rent to the foreign owner: the property manager if there is one, otherwise the tenant, who must then register as a withholding agent. Under the treaty: The Canada–US treaty does not lower the US default of 30 percent on gross rent; the landlord elects net taxation under section 871(d), gives the manager Form W-8ECI, and withholding stops. The US tax is credited on line 40500.
- How does the rent reach me in Canada?
- A non-resident may open a US account in person at many banks on a passport and a US address or ITIN; otherwise the property manager collects into a trust account and wires the balance.
- No capital controls and no exit tax. Rent moves abroad by wire or a remittance service; nothing to declare on the US side beyond the tax return.
- No limit and no declaration for the transfer itself. The income was taxable when it arose.
Because you are a citizen of
These follow your passport, wherever you live and wherever the property is.
Renting out property in United States
What applies because the property is in United States, whoever owns it.
Who may own residential property
| Citizens living in the country | Allowed Anywhere. |
|---|---|
| Residents of any nationality | Allowed Residency changes nothing; a green-card holder or visa holder buys like anyone else. |
| Citizens living abroad | Allowed A US citizen living abroad buys like any citizen. |
| Foreign nationals living abroad | With conditions No federal restriction on a foreign national buying residential property, with or without a visa. A growing list of states restricts buyers connected to named countries, Florida's 2023 law being the widest, and farmland purchases must be reported to the USDA. |
More on ownership
- Barred outright
- Nothing nationally. State laws bar nationals of named countries, chiefly China, Russia, Iran, North Korea, Cuba, Venezuela and Syria, from farmland and from property near military sites in those states.
- Inheritance and gifts
- Open to anyone. Estate tax reaches a non-resident's US property above a low exemption, which is why many foreign owners hold through a structure; take advice before buying.
- Owning through a company
- Common. A limited liability company owned by the foreigner holds the property; it changes liability and estate exposure, not the tax on rent. Outside this guide.
Letting it out from abroad
- May a non-resident owner let it
- Yes, with no permit and no residency. The tax rules, not property law, are what a non-resident landlord has to get right.
- Licences, permits, landlord registration
- Local. Many cities require a rental registration or licence and periodic inspections; short-term letting is permitted, licensed or banned city by city.
- Local agent or representative
- No, but a property manager is usual, and the manager becomes the withholding agent for tax.
The rent agreement
- Written agreement required
- Required by most states' statute of frauds for a term over a year; shorter leases may be oral but never are in practice.
- Mandatory standard form
- None nationally. State realtor associations publish standard leases that most landlords use; a few cities mandate clauses.
- Language
- Any. English in practice; some states require a translation when the lease was negotiated in another language.
- Registry
- None. Residential leases are not recorded with any registry.
- When registration is required
- Never. A signed lease is complete on signing; recording in the county land records is possible for very long leases but not done for homes.
- Who registers
- Not applicable
- Registration cost
- Not applicable
- If it is not registered
- Not applicable
- Stamp duty
- None on leases.
- Notarisation and witnesses
- Not required for a residential lease in nearly every state.
- E-signature
- Valid everywhere under the federal ESIGN Act and each state's Uniform Electronic Transactions Act; any method that shows intent works, with no identity scheme involved. Platforms such as DocuSign are the norm for remote landlords.
- The usual term
- Twelve months, then month to month unless renewed.
Rules the agreement must respect
- Deposit
- State law. California caps it at one month's rent since July 2024; New York at one month; many states have no cap. Several states require the deposit in a separate account and itemised deductions within a set number of days.
- Rent increases
- Free at renewal in most states. Rent control is local: New York City, parts of California under its statewide cap, Oregon, and a few others.
- Notice periods
- State law, commonly thirty days for a month-to-month tenancy and longer after a year's occupancy in some states.
- Disputes
- The local court, through an eviction suit the landlord must win before the tenant can be removed by the sheriff. Self-help eviction is unlawful everywhere.
- Mandatory disclosures
- Federal: the lead-based paint disclosure and pamphlet for any home built before 1978. State and city: a long list that varies, from mould and bedbugs to flood zones and the landlord's agent.
Tax when the landlord lives abroad
- Is the rent taxed here
- Yes. Rent from US property is US-source income. Without an election it is taxed at a flat 30 percent of gross rent with no deductions; with the real property election under section 871(d) it is taxed at graduated rates on net rent after expenses and depreciation, which is almost always better.
- Withholding at source
- Yes
- Withholding rate
- 30 percent of gross rent, under IRS Publication 515, unless the landlord has elected net taxation and given the payer Form W-8ECI, after which no withholding applies and the landlord pays through a return.
- Who withholds
- Whoever pays the rent to the foreign owner: the property manager if there is one, otherwise the tenant, who must then register as a withholding agent.
- What the tenant must register
- The withholding agent files Forms 1042 and 1042-S each year and deposits the tax. A manager handles this routinely; an individual tenant rarely knows to.
- How to reduce it
- Form W-8ECI to the payer, backed by the election statement on the landlord's return, turns withholding off entirely. Tax treaties generally do not reduce tax on rent from immovable property.
- Filing and tax ID
- Form 1040-NR every year with an ITIN, applied for on Form W-7, reporting the rent on Schedule E; the state the property is in usually wants a return too. Selling triggers 15 percent FIRPTA withholding on the price.
- VAT or GST on rent
- No federal VAT or sales tax on residential rent. A few cities levy a tax on rent, and short-term lets attract hotel taxes.
- Municipal and housing fees
- Annual property tax to the county, often one to two percent of assessed value, paid by the owner, plus homeowners-association dues where they exist.
Money inside the country
- How tenants pay
- ACH transfer, Zelle, cheque or a property manager's portal. Cash is rare.
- Currency of rent
- USD
- Bank account for a non-resident owner
- A non-resident may open a US account in person at many banks on a passport and a US address or ITIN; otherwise the property manager collects into a trust account and wires the balance.
- Paying rent to an overseas account
- Allowed; the withholding rules apply regardless of where the money is sent.
- Taking rent out of the country
- No capital controls and no exit tax. Rent moves abroad by wire or a remittance service; nothing to declare on the US side beyond the tax return.
Living in Canada
What Canada asks of its residents who own and let property abroad.
Owning property abroad from here
- Buying abroad
- No restriction. A Canadian resident may buy property anywhere the other country allows and move money out freely.
- Reporting foreign assets and accounts
- Foreign property with a total cost above CAD 100,000 must be reported each year on Form T1135, and a foreign rental property counts; a home used only personally does not. Penalties for not filing are steep even when no tax is due.
- Tax at home on foreign rent
- Taxed. Canadian residents report worldwide income, foreign rent on Form T776, and claim the foreign tax paid as a federal foreign tax credit on line 40500, with a provincial credit alongside.
- Bringing rent home
- No limit and no declaration for the transfer itself. The income was taxable when it arose.
- Digital identity for e-signing
- There is no national digital identity. Any e-signature platform the foreign side accepts does the job, or a notarised paper signature where the other country insists.
Between Canada and United States
What applies to this pair of countries in particular.
- Tax treaty between the two countries
- Yes
- Withholding under the treaty
- The Canada–US treaty does not lower the US default of 30 percent on gross rent; the landlord elects net taxation under section 871(d), gives the manager Form W-8ECI, and withholding stops. The US tax is credited on line 40500.
- The usual vehicle for this corridor
- An ITIN and Form 1040-NR in the US; Form T1135 and T776 in Canada.
- What most people do
- Make the net election, file 1040-NR and the state return, and report the property and the rent in Canada with the foreign tax credit.
Sources
- IRS Publication 515: withholding of tax on nonresident aliens (rents, the 30 percent rule, Form W-8ECI) — www.irs.gov
- IRS Publication 519: U.S. tax guide for aliens (the real property income election) — www.irs.gov
- IRS: FIRPTA withholding on the sale of U.S. real property by a foreign person — www.irs.gov
- IRS: how to apply for an ITIN — www.irs.gov
- IRS: instructions for Form 1040-NR — www.irs.gov
- IRS: the foreign tax credit — www.irs.gov
- IRS: Report of Foreign Bank and Financial Accounts (FBAR) — www.irs.gov
- FinCEN: report foreign bank and financial accounts — www.fincen.gov
- IRS: United States income tax treaties, A to Z — www.irs.gov
- eCFR: 24 CFR Part 35 Subpart A, lead-based paint disclosure on sale or lease — www.ecfr.gov
- GovInfo: Public Law 106-229, the Electronic Signatures in Global and National Commerce Act — www.govinfo.gov
- Florida Senate: SB 264 (2023), interests of foreign countries in real property — www.flsenate.gov
- USDA: Agricultural Foreign Investment Disclosure Act reporting portal — www.usda.gov
- California Legislature: AB 12 (2023), security deposits capped at one month — leginfo.legislature.ca.gov
- Income Tax Department of India: the India–USA tax treaty — www.incometaxindia.gov.in
- CMHC: Prohibition on the Purchase of Residential Property by Non-Canadians Act — www.cmhc-schl.gc.ca
- Ontario: Non-Resident Speculation Tax — www.ontario.ca
- British Columbia: additional property transfer tax for foreign buyers — www2.gov.bc.ca
- Canada Revenue Agency: Underused Housing Tax — www.canada.ca
- Canada Revenue Agency: NR4, non-resident tax withholding, remitting and reporting — www.canada.ca
- Canada Revenue Agency: T4144, income tax guide for electing under section 216 — www.canada.ca
- Canada Revenue Agency: Foreign Income Verification Statement (T1135) — www.canada.ca
- Canada Revenue Agency: line 40500, federal foreign tax credit — www.canada.ca
- Ontario: guide to Ontario's standard lease — www.ontario.ca
- Ontario: Electronic Commerce Act, 2000 — www.ontario.ca
- Tribunal administratif du logement (Quebec): what is a lease — www.tal.gouv.qc.ca
- British Columbia: tenancy deposits and fees — www2.gov.bc.ca
- Income Tax Department of India: the India–Canada tax treaty — www.incometaxindia.gov.in